Announced
24/09/202429 days ago
Job Status
Employee
Job Type
Full Time
Expiration Date
24/12/2024 62 days left
Job Category
Job Location
Reference Number
ERJ2641
Job Title
Admin & Facility Officer (abuja)Job Presentation
Our client is the distributor for the world's leading office and home fittings manufacturers in Nigeria. They have an opening for an Admin and Facility Officer to be based in Abuja. The Admin and Facility Officer will ensure efficient operation of administrative functions and facility management within the environment which involves overseeing office administration, facility maintenance, vendor management, and ensuring compliance with safety regulations.
Key Responsibilities:
Administrative Support
- Manage day-to-day office operations, including correspondence and document management.
- Coordinate schedules, meetings, and travel arrangements for management.
- Maintain accurate records and filing systems.
Facility Management
- Oversee maintenance and repairs of the retail facility, ensuring a safe and functional environment.
- Liaise with contractors and service providers for facility-related services.
- Conduct regular inspections to ensure compliance with safety and health regulations.
Vendor Management
- Manage relationships with suppliers and service vendors.
- Assist in procurement processes, including negotiating contracts and monitoring service quality.
Budget Management
- Assist in the preparation and monitoring of the facility budget.
- Track expenditures and report discrepancies.
Health & Safety Compliance
- Implement and maintain health and safety policies.
- Conduct training sessions for staff on safety practices and emergency procedures.
Requirements:
- Bachelor’s degree in Business Administration, Facility Management, or related field.
- Min of 3-5 years of experience in administrative and facility management roles.
- Strong organizational and multitasking skills.
- Proficiency in MS Office and facility management software.
- Excellent communication and interpersonal abilities.
- Detail-oriented with strong problem-solving skills.
- Ability to work independently and as part of a team.
- Knowledge of health and safety regulations.
Key Responsibilities:
Administrative Support
- Manage day-to-day office operations, including correspondence and document management.
- Coordinate schedules, meetings, and travel arrangements for management.
- Maintain accurate records and filing systems.
Facility Management
- Oversee maintenance and repairs of the retail facility, ensuring a safe and functional environment.
- Liaise with contractors and service providers for facility-related services.
- Conduct regular inspections to ensure compliance with safety and health regulations.
Vendor Management
- Manage relationships with suppliers and service vendors.
- Assist in procurement processes, including negotiating contracts and monitoring service quality.
Budget Management
- Assist in the preparation and monitoring of the facility budget.
- Track expenditures and report discrepancies.
Health & Safety Compliance
- Implement and maintain health and safety policies.
- Conduct training sessions for staff on safety practices and emergency procedures.
Requirements:
- Bachelor’s degree in Business Administration, Facility Management, or related field.
- Min of 3-5 years of experience in administrative and facility management roles.
- Strong organizational and multitasking skills.
- Proficiency in MS Office and facility management software.
- Excellent communication and interpersonal abilities.
- Detail-oriented with strong problem-solving skills.
- Ability to work independently and as part of a team.
- Knowledge of health and safety regulations.
JOB BY
