Job offer: Procurement Officer (lekki)

Our client is the distributor for the world's leading office and home fittings manufacturers in Nigeria. They have an opening for a procurement Officer to be based in Abuja. The ideal candidate will be adept at using ERP software to enhance procurement efficiency, optimize costs, and ensure the timely availability of resources.

Reports To: Head, Procurement
Key External Liaison: Vendors
Key Internal Liaison: Finance, Sales Teams, Warehouse and Back Office


Key Responsibilities

Sourcing and Supplier Management

• Identify, evaluate, and establish relationships with reliable suppliers and vendors to ensure a robust supply chain.
  
• Conduct supplier assessments and performance reviews, ensuring vendors meet quality, delivery, and cost standards.
  
•  Maintain a vetted and updated supplier database for quick access to qualified sources.
  

Process Management

• Manage the procurement lifecycle, including requests for quotations (RFQs), purchase orders management, order tracking, timely delivery of goods and services, invoice payment processing.
  
• Negotiate pricing, terms, and conditions with suppliers to achieve the best possible agreements in line with the company’s budget and quality requirements.
  
• Ensure compliance with procurement policies and standards, keeping accurate records of transactions and supporting documentation.
  
• Issue resolution:- Addressing any discrepancies or issues that arise, such as delays, incorrect orders, or quality concerns.
  

Inventory and Logistics Coordination

• Analyze costs and market trends to identify opportunities for cost savings and better procurement practices.
  
• Monitor budgetary compliance, ensuring all procurement activities align with approved budgets and financial targets.
  
• Work closely with the finance team to track and forecast procurement expenses, ensuring effective cost control.
  

Cost Control and Budget Management

•  Analyze costs and market trends to identify opportunities for cost savings and better procurement practices.
  
• Monitor budgetary compliance, ensuring all procurement activities align with approved budgets and financial targets.
  
•  Work closely with the finance team to track and forecast procurement expenses, ensuring effective cost control.
  

Policy Compliance and Risk Management

• Ensure all procurement activities adhere to Black Pelican Limited’s policies, ethical standards, and legal requirements.
  
•  Assess and mitigate risks in the supply chain, identifying potential disruptions and developing contingency plans.
  
• Stay updated on industry regulations and best practices to maintain compliance and enhance procurement efficiency.
  

ERP System Utilization, Data management and Reporting

• Use the ERP system for managing procurement workflows, tracking purchase orders, and ensuring real-time data accuracy.
  
• Maintain and update procurement records within the ERP, including supplier information, purchase order statuses, and inventory levels.
  
• Generate reports on procurement activities, inventory forecasts, and supplier performance to support strategic decision-making.
  

Requirements

• B.SC in social sciences or related
  
• 3 - 5 years’ Experience in Procurement and International Trade
  
• Sound Knowledge in Procurement and International trade
  
•  Proficiency in the use of ERP systems.
  
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